June 27, 2025
Story [#49]

The real reason you’re stuck isn’t what you think

Or minute of brutal honesty

I had a call with a founder recently.

Smart, talented, ambitious. Drowning.

She manages projects, leads designers, runs delivery, all herself.

From the outside, it looks like she’s crushing it.

But inside it’s a different story.

She told me her main problem was leads.

“I just need more clients.”

“But I don’t have time to go get them.”

She has a decent pipeline, steady demand, and a good reputation.

But no time to grow. No structure to scale. No clarity on her runway, costs, or breakeven.

I asked:

  • Can you forecast confidently?
  • Do you know your numbers month to month?
  • Are you sure your team will be paid on time three months from now?

Her answer, every time, was no.

And still, she swore that her only problem was marketing.

But what I saw was different. She wasn’t ready to grow. She wasn’t ready to let go.

We all know this type of founders. I mean you know the type, like they think they know everything. Like one word answers.

They think they know everythign about ops and growth.

And we all know that’s just comes from fear.

And we all know that they are never gonna be successfull. If they never open up about their problems.

Founders don’t fail from lack of clients, they fail from lack of structure

I told her something that most people won’t say out loud:

“You’re not stuck because you don’t have leads.

You’re stuck because you refuse to stop controlling everything.”

She wants growth. In theory.

But in practice she’s terrified of stepping back.

Afraid to delegate. Afraid to shift her attention from doing to building.

It’s not uncommon.

I’ve seen founders stay in operational hell for years.

Not because they enjoy it.

But because it’s familiar. Predictable. Safe.

They’d rather work themselves into burnout than face the uncertainty of building a real system.

But here’s the truth:

If you can’t structure what you already have, you’re not ready for more.

And if you don’t fix it soon, it’s not just growth you’ll miss.

It’s your business that will break.

Because in a downturn, the companies that fail aren’t the ones without leads.

They’re the ones without systems.

Disclaimer.

Every business has its nuances, and every founder has their unique context and resources. Whether or not my advice applies depends on your situation, experience, and needs. But one thing is universal—use your brain.

Think about how to apply the advice in your context before acting.

Your way.

How I escaped the daily grind

Here are the 3 tools I rely on to make sure I never get pulled back into operational chaos:

1. Notion: Our Operating Brain

Before: Random docs. No clarity. Same questions every week.

Now:

  • SOPs live here
  • Roles and rules are documented
  • Everyone has access to the “how”

No more bottlenecking on me. The system runs itself.

2. Google Drive: Our Docs & Templates HQ

Before: Each estimate rebuilt from scratch. Contracts lost in inboxes.

Now:

  • Standard templates
  • Shared folders
  • Linked from Notion

Everyone knows what to use. And where to find it.

3. Make: The Invisible Assistant

I used to manually send onboarding docs, assign tasks, notify clients.

Now:

  • Clients get auto-onboarded
  • Projects get tagged and tracked
  • Dashboards update in real-time

It’s not magic.

It’s just process + automation.

I keep saying it, add

ing complexity without reason just breeds chaos.

Even something basic like a smart folder structure in Google Drive and sticking to naming conventions can save your team hours of wasted time.

Operational efficiency really isn’t that hard.

If this resonates, reply to this, I’ll show you how to bring order fast.

And one more thing.

A quick video I made on the topic. Might be useful.
That’s all for today. See you next week.
- Eugene

Three ways forward from here:

1.  Keep reading.

Every Friday, new story. New lesson. Free.

2. Founder Resources (free)​

My ebook Business Black Box Unpacked, the 5‑Day Ops Setup email course, and mini tools to simplify your operations.
→ Explore Founder Resources​​

3. Need deeper 1-on-1 strategy work?

A 60-minute 1:1 Strategy Session for founders ready to fix operational bottlenecks.
→ Book a Strategy Call

Join the “most offbeat” Businessletter on entrepreneurship.

And get free eBook Business Black Box Unpacked on business processes and systems.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Autjor avatar

Hi, I’m Eugene.

I quit my job just before my first kid was born. Started an agency from my bedroom. Leap of faith.

20 years later — 80 people, 3 continents, 7-figure revenue.
But for many years, I was the bottleneck in my own business.

Now I help founders escape the same trap. Through systems that actually work, not theory.

I write weekly: operational war stories, decision systems, and lessons learned the hard way.

For founders who want to build without burning out.

More Stories

Story [#82]
February 13, 2026

Why founders lie (even to themselves)

Story [#81]
February 6, 2026

The call that stops everything

Story [#80]
January 30, 2026

I almost made the $50K mistake again

Story [#79]
January 23, 2026

The launch that taught me to let go

Story [#77]
January 9, 2026

Handoff debt is killing your margin

Story [#76]
January 2, 2026

Just a second before...

Story [#73]
December 12, 2025

The growth you chase is your sentence

RECENT ISSUES OF

Founder Stories

February 13, 2026

Why founders lie (even to themselves)

Or minute of freedom that comes after you exit

I've never been into politics. I actively avoid it. Not because it doesn't matter — it does, whether you care or not. Taxes, regulations, restrictions — politics finds you eventually. But I noticed something strange recently. Politicians who leave office and move into teaching or consulting suddenly start saying things you'd never hear from them while they were in power. Things that make you think: wait, you knew this the whole time?
February 6, 2026

The call that stops everything

Or minute of realizing your business isn't ready for this

A month ago, my father passed away. I knew this was coming. We all did. He'd been sick for over two years, Alzheimer's slowly taking him away piece by piece. We'd mentally prepared ourselves — or thought we had. But when the moment actually arrives, it doesn't matter how much you prepared. That call at 9 a.m… My mom's voice, quiet: "Papa died."
January 30, 2026

I almost made the $50K mistake again

Or minute of catching myself repeating a dangerous pattern

I was scrolling LinkedIn when I saw a founder's post about how he'd used AI vibecoding to build his perfect management dashboard. It looked slick. Clean. Exactly the kind of thing that makes you think: *I should have that.* So I clicked. Then I opened another tab to explore the tools. Then I started sketching out how I'd build my own version — simpler, more useful, tailored to my business.

Join the founders learning how to build without burning out.

And get free Founder Resources Pack. The tools I wish I’d had while scaling my agency.
Thank you!
Didn’t get the email?
Make sure to check your spam folder.
Oops! Something went wrong while submitting the form.