September 19, 2025
Story [#61]

The storm every founder faces

Or minute of realizing your emergency is by design

I used to think I was just “bad at handling stress.”

That the constant exhaustion, the sleepless nights, the anxiety — were personal flaws.

But they weren’t.

They were the result of a business built to collapse the moment anything went wrong.

And the truth is, most founders are trapped in the same machine.

My most expensive lessons

I still remember the day one of our largest clients — who represented 30% of our revenue — walked away.

At the time, I didn’t even know that having a client above 10–15% of your revenue was a red flag.

But suddenly I was doing the math in my head:

  • Who do I fire?
  • How many weeks can payroll survive?
  • How fast can I replace them?

It wasn’t strategy. It was panic.

Earlier, I had already lived through blocked accounts.

One day before payroll, we lost access to every dollar.

No payments in, no salaries out.

I learned to diversify banks and keep an emergency fund — but only after burning myself out on sedatives and fear.

Each time, the same cycle repeated:

Shock → Chaos → Desperate fixes → Lesson learned too late.

That’s not leadership. That’s survival. And it’s a game founders cannot win.

Fragility in disguise

The real problem wasn’t me.

It was the way the business was designed:

  • Every big decision needed my approval.
  • Every deal had to go through me.
  • Every crisis ended up on my desk.

That’s not resilience.That’s fragility wearing a founder’s mask.

The system was working exactly as it was designed: to need me, every single day.

And if your company only survives as long as you’re constantly present — then you’re not a founder.

You’re emergency support.

It took me years of crises to finally see the pattern.

Calm doesn’t come from mindset tricks.

It doesn’t come from meditation apps.

It doesn’t come from “resilience training.”

Calm comes from systems.

From diversification.

From dashboards that show you cashflow before it runs dry.

From processes that don’t require your daily presence.

From backup plans that kick in before you even know something broke.

The relief I craved didn’t come from working harder.

It came from designing a business that no longer needed me in every moment.

Why this matters now

Look around: the world is stormy.

Markets shift. News cycles never stop. Rules change overnight.

Founders who rely on luck or willpower won’t survive this.

But founders who design for resilience will.

Because systems don’t panic.

Systems don’t need sedatives.

Systems keep running — even when you’re not there.

So if you’re exhausted, it’s not because you’re weak.

It’s because your business was designed to exhaust you.

And you can fix that.

Disclaimer.

Every business has its nuances, and every founder has their unique context and resources. Whether or not my advice applies depends on your situation, experience, and needs. But one thing is universal—use your brain.

Think about how to apply the advice in your context before acting.

Your way.

A Simple Risk Management Framework for Founders

Think of this as insurance for your business. You hate paying for it… until the day it saves everything.

Here’s a founder-friendly framework you can use:

1. Identify Your Critical Risks

Make a short list of the areas where failure would be catastrophic:

  • Revenue → Dependency on one client or channel
  • Cashflow → Payroll risk, blocked accounts, late payments
  • Knowledge → Single employee holding critical expertise
  • Tech & Ops → Single point of failure in infrastructure

2. Score Them (Likelihood × Impact)

Use a simple scale: Low, Medium, High.

Example:

  • Losing a key client (Likelihood: Medium, Impact: High)
  • Internet outage for 24 hours (Likelihood: High, Impact: Low)

This helps you see where to act first.

3. Build Redundancy (Yes, It Costs)

For every High-Impact risk, create a duplicate system:

  • Two banks instead of one
  • At least 3 active clients, no single one over 15% revenue
  • Documented SOPs for all key processes
  • Shadowing or cross-training so no role is a single point of failure

It feels “wasteful” — until the day you need it.

4. Create an Escalation Ladder

Define in advance:

  • Who acts first when something breaks
  • What threshold requires you to step in
  • What’s the fallback if the first fix fails

This prevents chaos, finger-pointing, or everyone running to you.

5. Build a Crisis Playbook

Write a one-page checklist for each major risk.

  • What to do
  • Who owns it
  • What the timeline is
  • How to communicate with clients and team

In a storm, you don’t want creativity. You want clarity.

6. Review Quarterly

Every three months, review your risks.

Markets change. People leave. Rules shift.

Your plan must evolve with reality.

Most founders see these steps as “extra work.”

But the truth is, they’re survival tools.

Social media gurus keep chanting - you don’t need a plan B.

Well, sure. They want views and engagement.

I’ve stayed in business for over 20 years not only because I had a plan B, but also a plan C and D.

And when the next crisis hits — and it will — you’ll be glad you built them.

Because resilience isn’t luck.

It’s design.

For my Ops-On-Demand Sprint clients, I put together a simple but effective Founder Crisis Cheat Sheet.

Use it as your first step toward building your own risk management system.

And one more thing.

A quick video I made on the topic. Might be useful.
That’s all for today. See you next week.
- Eugene

Whenever you’re ready, there are 3 ways I can help you:

1.  DM me — and I’ll help.

That’s where I offer the Ops-On-Demand™ Sprint to founders who are ready to step out of daily chaos.

2. Founder Resources (free)​

My ebook Business Black Box Unpacked, the 5‑Day Ops Setup email course, and mini tools to simplify your operations.
→ Explore Founder Resources​​

3. Private Strategy Call (premium)​

A 60-minute 1:1 session for founders ready to fix operational bottlenecks.
You’ll leave with a clear diagnosis, practical system improvements, and specific ideas for automation, delegation, and simplification.
→ Book a Strategy Call

Join the “most offbeat” Businessletter on entrepreneurship.

And get free eBook Business Black Box Unpacked on business processes and systems.
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Autjor avatar

Hi, I’m Eugene.

Strategist, operator, and product builder helping founders escape operational chaos and build businesses that work without them.

Over the past 20+ years, I’ve grown an international agency from one-person freelance to a multimillion-dollar business. I’ve led teams, scaled systems, burned out, rebuilt, and learned (the hard way) what it really takes to run a business that doesn’t consume your life.
Today, I work with small business owners and independent founders who’ve outgrown hustle advice and need practical structure.

I help them make sense of complexity, design simple systems, and create the kind of business they actually want to run.

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